Invoicing is an essential aspect of all businesses, but it can be time-consuming. By using a platform like QuickBooks, you can enjoy its user-friendly interface to generate and manage invoices.
There are a variety of options available to businesses looking to send invoices to customers on QuickBooks. These make the process more streamlined and easier.
Just a few clicks, and an invoice can be created and sent via email. Quickbooks also allows business owners to customize their invoices with payment terms, logos, and other relevant information.
To help you understand the sending and recording of invoices on QuickBooks, we have created this helpful guide. We will go through the process with detailed steps, so you can start sending invoices to clients today.
By invoicing with QuickBooks, you can get paid faster and make the whole process simpler. The platform can also improve your cash flow with a few simple steps.
Here's how to create and send an invoice using QuickBooks:
1. Start by navigating to invoices. On the left-hand menu, you will see the + New Tab. Click on this.
2. Now, select Invoice from the options that appear. Here, multiple fields will need to be filled out in order for you to proceed and send your invoice.
3. First, you need to select the customer you wish to make an invoice for. Select the Customer dropdown and click on Add New.
4. Fill in the Name and Contact fields, but ensure the information entered is all correct, in particular, the recipient's email address.
5. Here, you can also input additional information, such as attachments, notes, addresses, VAT registration numbers, and other payment info. Once you have entered everything, click on Save.
6. Next, you need to review the invoice date. Select the Due Date you wish to receive payment by. Remember, Net payments refer to how many days there are until the payment is due. On QuickBooks, the default is set to 30 days, but you can choose to alter this due date if required.
7. Now, you need to locate the Product/Service column. This is found by scrolling to the bottom of your page. Here, select the product or service listed in the column. If you can't find what you are looking for, you can choose Add New and create a new product or service. You may see the options Flat rate, By Hour, or By Item. If this is the case, you are in Business view. Simply choose the payment that corresponds with one of these options and then enter the quantity and amount.
8. Once you have selected your product or service, input a Quantity, Rate and Amount, if required.
9. Now, select a VAT rate.
You have now set up your invoice on QuickBooks. Next, you will have a few options regarding saving and/or sharing the invoice.
Here's how to send your QuickBooks invoice:
1. Click on Save and simply send the invoice via email to your client or customer.
2. If you wish to send the invoice a little later on or at a later date, you can select Save and close the page. The invoice will be saved and ready to be sent when needed.
3. If you want to print the invoice, select Save and then Print or Preview. Then, follow the steps from your printer to print as required.
4. You may wish to send your invoice through WhatsApp, too. In order to do this, click on Save and Share (WhatsApp).
And, that's it! Your invoice is now set up and ready to be sent, so you can start taking control of your business earnings.
As well as saving and sending invoices via email on QuickBooks, you can also record them. Fortunately, this is just as simple and straightforward as the steps above.
There are two ways to record sales transactions on QuickBooks. If a customer pays for a product or service during the sale, you can easily generate a sales receipt and record the transaction in QuickBooks. But, if the customer intends to make the payment later, you can create an invoice and send it to them.
To keep your accounts balanced, it's important to record the payment in QuickBooks when the customer eventually pays. This ensures that the payment is linked to the original invoice.
Once a payment has been processed from a customer, you need to record it, so the invoice has been marked as paid. If the invoice stays open and the payments will not be marked as paid on reports.
Here's a quick guide on how to properly record invoice payments in QuickBooks.
1. Start by clicking on + New.
2. Now, select Receive Payment.
3. The Customer dropdown menu will appear. Here, select the name of the customer or client.
4. The payment method dropdown menu will appear. Simply select the required payment method.
5. A dropdown for Deposit To will now appear on your screen. Select the account you wish to put the payment to. It is possible to have the money paid into an account directly, such as a current account. Otherwise, you can choose Undeposited Funds if you want the payments to be grouped with others.
6. You will see an Outstanding Transactions section. Here, click on the Checkbox for the invoice you are recording the payment for.
7. Now, input the Reference No. and Memo if required. However, this is optional.
8. Finally, select Save and close the page.
Your invoice has now been recorded.
If you wish to record a partial payment for your invoice, and keep track of the remaining balance to be paid, here's how to do that:
1. The first few steps are the same. Click on + New.
2. Select Receive Payment.
3. Select the name of the customer the invoice is to be sent to from the Customer dropdown.
4. The Payment method dropdown menu will appear. Select the payment method you want.
5. Select the account you want the payment out to from the Deposit To drop down menu. Again, this can be paid to an account of your choosing, like above.
6. Enter the amount the custom has already paid in the field marked Amount Received.
7. Now, select the Checkbox for the invoice you're recording the invoice for in the section marked Outstanding Transactions.
8. Write down a Memo and Reference No. if needed.
9. Here we are again. Click Save and close.
Your invoice is now set up with the remaining balance owed to you, so the customer and yourself knows the balance left.
As well as saving and sending invoices via email on QuickBooks, you can also record them. Fortunately, this is just as simple and straightforward as the steps above.
There are two ways to record sales transactions on QuickBooks. If a customer pays for a product or service during the sale, you can easily generate a sales receipt and record the transaction in QuickBooks. But, if the customer intends to make the payment later, you can create an invoice and send it to them.
To keep your accounts balanced, it's important to record the payment in QuickBooks when the customer eventually pays. This ensures that the payment is linked to the original invoice.
Once a payment has been processed from a customer, you need to record it, so the invoice has been marked as paid. If the invoice stays open and the payments will not be marked as paid on reports.
Here's a quick guide on how to properly record invoice payments in QuickBooks.
1. Start by clicking on + New.
2. Now, select Receive Payment.
3. The Customer dropdown menu will appear. Here, select the name of the customer or client.
4. The payment method dropdown menu will appear. Simply select the required payment method.
5. A dropdown for Deposit To will now appear on your screen. Select the account you wish to put the payment to. It is possible to have the money paid into an account directly, such as a current account. Otherwise, you can choose Undeposited Funds if you want the payments to be grouped with others.
6. You will see an Outstanding Transactions section. Here, click on the Checkbox for the invoice you are recording the payment for.
7. Now, input the Reference No. and Memo if required. However, this is optional.
8. Finally, select Save and close the page.
Your invoice has now been recorded.
If you wish to record a partial payment for your invoice, and keep track of the remaining balance to be paid, here's how to do that:
1. The first few steps are the same. Click on + New.
2. Select Receive Payment.
3. Select the name of the customer the invoice is to be sent to from the Customer dropdown.
4. The Payment method dropdown menu will appear. Select the payment method you want.
5. Select the account you want the payment out to from the Deposit To drop down menu. Again, this can be paid to an account of your choosing, like above.
6. Enter the amount the custom has already paid in the field marked Amount Received.
7. Now, select the Checkbox for the invoice you're recording the invoice for in the section marked Outstanding Transactions.
8. Write down a Memo and Reference No. if needed.
9. Here we are again. Click Save and close.
Your invoice is now set up with the remaining balance owed to you, so the customer and yourself knows the balance left.
